Heat Pump Quote Example for a Detached House
Below is a sample quote for a detached house with a 9 kW monobloc air source heat pump. Add the same items in Tekliva's free quote generator, enter your own prices and send a branded PDF.
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Sample quote
Detached house, 9 kW air source heat pump system
Customer: Mr and Mrs Hughes, Leeds
| # | Product | Qty | Unit | Note |
|---|---|---|---|---|
| 1 | LG Therma V R32 Monobloc S 9 kW Heat PumpLG · THERMA-R32-S-09 | 1 | pc | For approx. 120 m² with underfloor heating |
| 2 | SU 200 / 5W (White) Hygienic CylinderBuderus · 8718543067 | 1 | pc | Hot water for a household of four |
| 3 | Buderus Logafix BU-H 18 Closed Expansion VesselBuderus · 7738344599 | 1 | pc | Heating circuit expansion |
| 4 | Yonos MAXO · High-Efficiency Circulator PumpWilo · Yonos MAXO 25/0,5-7 | 1 | pc | Circulation for the underfloor manifold |
| 5 | Buderus Air Separator 3/4"Buderus · 7738330195 | 1 | pc | On the flow pipe to remove air from the system |
| 6 | Outdoor unit installation on ground stand with anti-vibration feet | 1 | job | Service lines |
| 7 | Insulated pipework, outdoor unit to plant room | 12 | m | |
| 8 | Hydraulic connections and pressure test | 1 | job | |
| 9 | Commissioning and customer handover | 1 | job |
- Prices exclude VAT at 20%.
- This quote is valid for 30 days.
- Lead time 2-3 weeks from order confirmation.
- Electrical upgrades and builder's work are not included.
- Equipment is covered by the manufacturer's warranty.
Prices are not shown in the example; you enter your own prices in the quote generator.
What a good heat pump quote includes
Homeowners usually collect two or three heat pump quotes and compare them side by side. The quote that wins is rarely the shortest one. It shows the whole system: the heat pump, hot water cylinder, expansion vessel, circulator, air separator and the labour that ties them together. A one-line note on why each item is there helps the customer explain your quote to their partner, and makes it harder to compare you against a box-only offer.
Information to gather on the survey
Size the system from survey data, not from a guess. Before you write the quote, note down:
- Heated floor area (m²), number of storeys and insulation level
- Emitters: underfloor heating, radiators or a mix
- Number of occupants and hot water habits
- Outdoor unit position, distance to neighbours and condensate route
- Electrical supply and spare capacity in the consumer unit
- Whether the old boiler is removed or kept
List items in a logical order
Start with the main appliance, then the hydraulic components. In the example the order is heat pump, 200 litre cylinder, expansion vessel, circulator and air separator. Write the full brand and model name so the customer can look up the exact product. All of these items are in the Tekliva catalogue; it carries no prices, so you enter your own cost and selling prices.
Keep labour and exclusions separate
Put installation, pipework (per metre), commissioning and handover on their own lines. If electrical upgrades, builder's work or disposal of the old boiler are not included, say so in the terms. Most disputes after the job start with scope that was never written down.
Common mistakes to avoid
- Sizing from the old boiler's output instead of a heat loss calculation
- Leaving the cylinder, expansion vessel or air separator off the quote
- Not agreeing the outdoor unit position and condensate route on the survey
- Missing a lead time or validity date
- Sending the quote and never calling back while the customer is still deciding
Follow up after sending
A heat pump decision often takes a few weeks. Send the quote as a link from the Tekliva panel and you will see when the customer opens it. Set a reminder date, and sort open quotes into hot, warm and cold so you call the right people at the right time.
FAQ
What should a heat pump quote include?
The heat pump, cylinder, expansion vessel, circulator, air separator, plus labour lines for installation, pipework and commissioning. List exclusions in the terms.
What size heat pump does a detached house need?
It depends on a heat loss calculation: floor area, insulation and emitters decide it. The 9 kW in this example suits a well-insulated house with underfloor heating.
Why are there no prices in this example?
Supply terms and labour rates vary by region and installer. Add the items in Tekliva's free quote generator and enter your own prices.
How do I turn a heat pump quote into a PDF?
Pick the items from the catalogue in the Tekliva quote generator, add your logo and download the PDF. No sign-up is needed.
When should I chase a heat pump quote?
A call a few days after the customer opens the quote works well. The Tekliva panel shows the open notification and keeps the reminder date for you.